DocuShare Search
Tips
DocuShare
search features let you run quick searches from the navigation bar as
well as create advanced search queries to get better search results. |
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Basic
search tips |
Using
the Search area on the navigation bar, you can run quick searches by entering
one or more search words (separate words with a space), choosing a search
scope, and clicking Search.
When
running a basic search follow these tips to improve your results:
- DocuShare searches are not case-sensitive.
Note:
If you want to find content that includes an exact match of a word, prefix the word with a tilde (~). For example, ~DocuShare.
- You can
use the asterisk character (*) to represent any number of alphanumeric
characters in one word and the question mark (?) to represent a single character.
- You can
combine search words using the logical operators AND, NOT,
and OR. Type the operator in uppercase letters and type a plus sign (+) before and after the operator instead of a space.
For example, fruits+AND+vegetables; fruits+AND+vegetables+NOT+produce; fruits+OR+vegetables.
- To speed searches, DocuShare ignores certain common words (referred to as stop words) such as the, are, it, to. Do not use only stop words in a search term.
- Note: If you want to find content that includes numbers such as dates, it is better to run an advanced search.
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Advanced
search tips |
Using the
Advanced Search page, you create a search term by specifying three pieces
of information:
- Operator,
which can be one of the following:
Contains:
Finds objects whose property value or content includes the
search word or words.
Not
Contains: Finds objects whose property value or content does
not include the search word or words.
Equals:
Finds objects whose property value or content matches the search
word or words. Useful in finding exactly what you are looking for
if you know exact text.
Not
Equals: Finds objects whose property value or content does
not match the search word or words.
- Search
text: One or more words separated by spaces. You can
use the asterisk character (*) to represent any number of alphanumeric
characters in one word and the question mark (?) to represent a single character.
- Location
of search text: The menu provides a list of object properties,
including custom properties, Document Content, and Any Part (search all properties
and content).
Examples:
Contains
example: The title of a document is Around the World
in 80 Days. A search for "contains 80 days in Title" would find the document, as well as any
other documents with the words 80 days in their titles. A search for "contains ar* world in Title" would
find the document.
Equals
example: The title of a document is Around the World
in 80 Days. A search for "equals around the world in 80
days in Title" would find the document.
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Combining
search terms |
To further
refine a search, you create additional search terms and combine them using
logical operators.
And:
Searches for objects that contain all of the search terms.
Or:
Searches for objects that contain one of the search terms.
And
Not: Searches for objects that contain one search term
and not the other.
Note: When creating an Or search and the first search term is "contains <text> in Any Part or Document Content", use the contains operator in the second search term.
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Using
non alphanumeric characters |
To find objects
that include other non alphanumeric characters, such as a parenthesis or an equal sign (=), use the equals operator and select
the specific property name.
Examples:
To search
for (650) 123-4567, enter: equals (650) 123-4567 in (User) Phone
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Finding
objects by handle number |
To find an
object using its handle, enter the complete handle: for example, collection-276.
You also can use the asterisk character (*76) , but DocuShare may find more
than the single object. |
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